SSA Constitution

STRATFORD SOCCER ASSOCIATION

In the fall of 2006 the numerous independent soccer clubs met, under the leadership of Jeff Boyce, then president of Stratford Youth Soccer (SYS), with the vision of forming a cooperative body, guiding and promoting soccer in Stratford. With the agreement of all clubs, the Stratford Soccer Association (SSA) was formed and in the spring of 2007, SSA obtained its Ontario Charter of Incorporation.

A constitution was ratified by member clubs with the purpose of:
a) Providing a voice for all soccer groups
b) Promoting and preserving soccer for all ages
c) Making recommendations and planed maintenance for existing soccer facilities
d) Making recommendations and plans for the development of new soccer facilities
e) Making recommendations and plans for referee development
f) Facilitating communication between all soccer groups and with the City of Stratford

CONSTITUTION

Article I – Name

The name of the organization shall be Stratford Soccer Association, hereinafter referred to as the Association.

Article II – Mission Statement

The Association is committed to the development and support of soccer in the City of Stratford.

Article III – Purpose

The Association shall:

a) Provide a voice for all soccer groups
b) Promote and preserve soccer for all ages
c) Make recommendations and plan maintenance for existing soccer facilities
d) Make recommendations and plan for the development of new soccer facilities
e) Make recommendations and plan for referee development
f) Facilitate communication between all soccer groups and with the City of Stratford

Article IV – Membership

a) Membership in the Association shall be open to all soccer Clubs, Leagues and Teams or organizations in the City of Stratford, hereinafter referred to as Member organizations. A Member organization shall operate within the boundaries outlined in the By-Laws of the Association.
b) Each Member organization will have one vote on matters pertaining to amendments to the Constitution and By-Laws.
c) Voting members of the Stratford Soccer Association shall be as defined under By-Law 7.
d) The City of Stratford and  representatives of the high schools in Stratford  will have ex-officio membership in the Association.
e) Voting shall be weighted according to the number of members registered to each Member organization as follows:

1 – 50 members  1 vote
51-150 members        2 votes
151 – 300 members      4 votes
300+ members              6 votes

A Member organization can transfer its vote to another Member by written proxy.

Article V – Meetings

General meetings of Member organizations shall be held a minimum of four (4) times per Operating Year.

Article VI – Operating Year

The Operating Year of the Association will be one calendar year ending October 31.

Article VII – Annual General Meeting

An Annual General Meeting (AGM) will be held no later than 30 days after the Operating Year End. Notice of the AGM shall be given to all Member organizations at least fourteen (14) days in advance of the meeting date.

Article VIII – Amendments to the Constitution

Amendments to the Constitution may be made only at the AGM and require a two-thirds (2/3) majority vote of the Member organizations.

Article IX – Affiliation

The Association shall be an independent and unaffiliated body but will respect the affiliation and obligations of all Members.

Article X – Incorporation

The Association shall be incorporated under the name Stratford Soccer Association.

BY-LAWS

1. Meetings:

Any number of representatives from a Member organization may attend and speak at a General meeting of the Association.

2. The Executive Committee:

a) Four representatives from the membership shall be elected as an Executive Committee at the AGM for a two (2) year term with no limit to the number of successive terms.
b) The four elected members of the Executive Committee must represent a minimum of two(2) Member organizations.
c) The Member organizations shall elect a Chair and a Treasurer of the Executive Committee at the AGM.
d) The Chair of the Executive Committee will call meetings, direct the business of the Association and act as the official spokesperson for the Association.
e) The Association will have a bank account at a registered Canadian Bank, Trust Company or Credit Union. All four members of the Executive Committee shall have signing authority on this account. Financial transactions by cheque must be co-signed by two members of the Executive Committee.
f) The Executive Committee shall prepare and submit a budget and fee structure to the Member Organizations. The Executive Committee shall investigate and make recommendations to the Member organizations regarding the investing of any accumulated monies.
g) Notwithstanding By-Law 2(a), for the year 2007-2008, the Chair and one other member, other than the Treasurer, shall be elected for a two (2) year term. The Treasurer and the other member of the executive committee shall be elected for a one (1) year term. In succeeding years, By-Law 2(a) will apply.

3. Budget and Fee Structure

The Member organizations shall approve the budget and fee structure of the Association. A 2/3 majority of the total number of Member organizations is required for approval of any fee affecting the Members.

Membership Fees will be as follows:

50 players or less   $ 50
51-150 players       $100
151-300 players     $200
over 300 players    $300

4. Treasurer:

The Treasurer will be elected at the AGM and shall be a member of the Executive Committee. The responsibilities of the Treasurer include:

  • Keep an accurate, up-to-date record of Association finances
  • Prepare and submit a year-end financial statement at the AGM

5. Committees:

Committees may be struck as required to carry out the functions of the Association.

6. General Meetings of the Association:

All Member organizations shall receive fourteen (14) notice of a General meeting of the Association.

7. Voting Members

Voting members of the Stratford Soccer Association are: Stratford Youth Soccer; Men’s City League; Coed League; Coed 7-a-Side League, Stratford Ladies Team, Stratford City Team (KDSL); Stratford Oldtimer Soccer Team(s)

8. Quorum

For a General meeting and the Annual General Meeting, a quorum shall be 2/3 of the total number of Member organizations.

9. Annual General Meeting (AGM)

    Order of Business:

a) Roll Call
b) Approval of Minutes of previous AGM
c) Reports:

  • Chair
  • Treasurer
  • Committee

d) Unfinished Business
e) Amendments to the Constitution and By-Laws
f) Elections:

  • Executive Committee
  • Chair
  • Treasurer

g) Other Business
h) Adjournment

10. Amendments to By-Laws:

The By-Laws of the Association may be amended at any General meeting of the Member organizations by a simply majority of the total voting membership. Motions to amend the By-Laws must be received by Member organizations at least fourteen (14) days in advance of a General meeting.